Last Updated: 20 October 2026

1. Introduction
At Seafield Manor, we value your privacy and are committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, enquire about accommodation or make a reservation.
We are committed to handling personal information responsibly and in accordance with the General Data Protection Regulation (GDPR), the Irish Data Protection Acts 1988–2018 and other applicable data protection legislation.

 

2. Who We Are
Seafield Manor is a luxury private accommodation property located in Quilty, County Clare, Ireland.
For the purposes of applicable data protection legislation, the data controller responsible for your personal information is:
Seafield Manor,

Quilty,

County Clare,

Ireland

www.seafieldmanor.com

info@seafieldmanor.com

Business Correspondence Address: 

Seafield Manor,

Quilty,

County Clare,

Ireland

If you have questions about this Privacy Policy or how your personal information is handled, please contact us using the details above.

 

3. Information We Collect
We may collect and process personal information when you interact with our website, contact us or arrange accommodation.

 

Information You Provide
When you complete an enquiry form, contact us directly or make a reservation, we may collect:

• Your name

• Email address

• Telephone number

• Preferred accommodation dates

• Number of guests

• Details of your enquiry or booking

• Special requests or accommodation preferences

• Any additional information you voluntarily provide

 

Booking Information
Where you proceed with a reservation, we may process additional information necessary to manage your stay, including booking confirmations, payment or billing information and relevant guest arrangements.

 

Technical Information
When you visit our website, certain technical information may be processed to maintain website functionality, security and performance. This may include your IP address, device information, browser type and technical error records.
We only collect personal information that is relevant and necessary for the purposes described in this policy.

 

4. How We Use Your Personal Information
We use personal information to provide our services, respond to requests and manage our accommodation business.

 

This may include:
Responding to Enquiries
To respond to questions about availability, pricing, accommodation facilities and other information relating to Seafield Manor.

 

Managing Reservations
To process and administer accommodation bookings, communicate booking details and coordinate arrangements relating to your stay.

 

Providing Guest Services
To respond to guest requests, communicate arrival information and assist with arrangements before, during or after your stay.

 

Business Administration
To maintain appropriate records, manage accounts, respond to customer service requests and comply with legal obligations.

 

Website Security and Improvement
To maintain the security, reliability and functionality of our website and improve our services.

 

Marketing Communications
Where you have provided the necessary consent, or where otherwise permitted by law, we may contact you with relevant news, updates or offers relating to Seafield Manor.
You may opt out of direct marketing communications at any time.
We will not use your personal information for purposes that are incompatible with those described in this policy without an appropriate legal basis.

 

5. Legal Basis for Processing Your Information
Under GDPR, we must have a valid legal basis for processing personal information.
Depending on the circumstances, we may rely on:
Contractual Necessity
Where processing is necessary to respond to booking requests, take steps towards a reservation or fulfil an accommodation agreement.
Legitimate Interests
Where processing is necessary for our legitimate business interests, such as responding to general enquiries, maintaining website security, managing customer relationships and improving our services, provided these interests do not override your rights and freedoms.
Legal Obligations
Where we are required to process or retain certain information to comply with tax, accounting or other applicable legal requirements.
Consent
Where you have given permission for specific activities, such as receiving optional marketing communications.
Where processing is based on consent, you may withdraw it at any time.
You are not required to provide information through our general enquiry form. However, we need sufficient contact details to respond to your enquiry, and certain information may be necessary to complete a booking.

 

6. How We Store and Protect Your Information
We take appropriate technical and organisational measures to protect personal information from unauthorised access, accidental loss, alteration, misuse or disclosure.
Our website is built and hosted using Wix, which provides website hosting and associated digital services.
Information submitted through our website may be securely processed and stored through Wix and other authorised service providers.
We restrict access to personal information to individuals and service providers who reasonably require it for legitimate business purposes.
Although we take reasonable precautions to protect personal information, no system or method of internet transmission can be guaranteed to be completely secure.

 

7. Sharing Your Personal Information
We do not sell your personal information.
Where necessary, we may share relevant information with trusted third parties to operate our accommodation business and provide our services.
These may include:

• Website hosting and technology providers, including Wix

• Accommodation booking and property management platforms

• Payment processing providers, where applicable

• Service providers assisting with guest arrangements

• Professional advisers, including accountants and legal advisers

• Regulatory or public authorities where legally required

We share only the information reasonably necessary for the relevant purpose.
Where third parties process personal information on our behalf, we seek to ensure that appropriate data protection safeguards are in place.
External Booking Platforms
If you reserve accommodation through an external booking platform, such as Airbnb or Vrbo, your personal information may also be collected and processed by that platform in accordance with its own privacy policy.
Seafield Manor may receive relevant booking information from these platforms to administer reservations and provide accommodation services.

 

8. International Data Transfers
Some of our website, booking or technology service providers may process or store personal information outside the European Economic Area (EEA).
Where international transfers of personal information occur, we take steps to ensure that appropriate safeguards are in place in accordance with GDPR.
These may include European Commission adequacy decisions or approved Standard Contractual Clauses, depending on the service provider and destination.
You may contact us for further information about applicable international data transfer safeguards.

 

9. How Long We Retain Your Information
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including any applicable legal, accounting or reporting obligations.
Retention periods depend on the nature of the information and the reason it was collected.
These may include:

• General enquiries: Retained for [insert retention period] following the last relevant communication, unless further retention is necessary.

• Booking and guest information: Retained for [insert retention period] to support booking administration and any applicable legal or contractual requirements.

• Financial records: Retained in accordance with applicable Irish tax and accounting requirements.

• Marketing information: Retained until you withdraw your consent, opt out or the information is no longer required for the stated purpose.

When information is no longer required, we will securely delete or anonymise it, unless continued retention is necessary to comply with the law.

 

10. Your Data Protection Rights
Under GDPR, you have certain rights regarding your personal information, subject to applicable legal conditions and exemptions.
These include:
Right of Access
You may request a copy of the personal information we hold about you.
Right to Rectification
You may request the correction of inaccurate or incomplete personal information.
Right to Erasure
You may request the deletion of your personal information in certain circumstances.
Right to Restrict Processing
You may request that we limit how your personal information is processed in certain circumstances.
Right to Object
You may object to certain processing activities, including processing based on legitimate interests and processing for direct marketing.
Right to Data Portability
Where applicable, you may request that certain personal information be provided in a structured, commonly used and machine-readable format.
Right to Withdraw Consent
Where we rely on consent to process your information, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before withdrawal.
To exercise your rights, please contact us using the details provided in this policy.
We will respond to requests in accordance with applicable data protection legislation, generally within one month of receipt, subject to any permitted extension.

 

11. Third-Party Websites and Services
Our website may contain links to external websites, including social media platforms, booking platforms and other third-party services.
These websites operate independently and may have their own privacy policies and data protection practices.
We encourage you to review the privacy policies of external websites before providing personal information.
Seafield Manor is not responsible for the privacy practices of independently operated third-party websites.

 

12. Children's Privacy
Our website is intended for individuals seeking information about or arranging accommodation at Seafield Manor.
We do not knowingly collect personal information directly from children through our general website enquiry services.
Where information concerning children is necessary for accommodation arrangements, it should be provided by a parent, guardian or another person with appropriate authority.
If you believe that personal information concerning a child has been provided to us inappropriately, please contact us so that we can review the matter.

 

13. Complaints
We are committed to handling personal information fairly, transparently and responsibly.
If you have concerns about how your personal information has been processed, please contact us in the first instance so that we can review your concerns.
You also have the right to lodge a complaint with the Irish Data Protection Commission.
Data Protection Commission
Website: www.dataprotection.ie

 

14. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our services, business operations or applicable legal requirements.
Any changes will be published on this page, together with the date of the latest revision.
We encourage visitors to review this policy occasionally.

 

15. Contact Us
If you have questions about this Privacy Policy, wish to exercise your data protection rights or have concerns about the handling of your personal information, please contact:
Seafield Manor
County Clare, Ireland
www.seafieldmanor.com
info@seafieldmanor.com

We are committed to respecting your privacy and handling your personal information with care and confidentiality.